Grant Received by Ashland University Archives

4/2/12 ASHLAND, OH -- Ashland University has received a $500 grant from the Ohio Historical Records Advisory Board to finance the microfilming and digitizing of old minute books associated with the Hayesville Academy.


Ashland University will use the money to preserve old minute books related to the former Vermilion Institute in Hayesville, a small village located about seven miles south of Ashland. The images of the eight minute books, which cover the years 1852 to 1882 and record some of the student activity found at this former college, will be converted to microfilm and digitized.


The Vermilion Institute was founded in 1845 and served until 1884. It was a school of higher learning founded by the Presbyterian Church, and in 1866 the Vermilion Institute began to serve as a prep school for the College of Wooster. Today, the original Vermilion Institute building, which was built in 1845, still exists. The building is listed on the National Register of Historic Places.


On March 22, the minute books in question were taken to a preservation laboratory at Bowling Green State University in order to begin the conversion to microfilm. Following this, the completed microfilm will be sent to a company to digitize the film and produce electronic images. Once completed, the microfilm, along with the original minute books, will be housed among Ashland University Archives.


The Ohio Historical Records Advisory Board (OHRAB) is the central body for historical records planning in the state. Appointed by the governor, board members represent Ohio's public and private archives, records offices, and research institutions. The board also reviews the grant requests submitted to the National Historical Publications and Records Commission (NHRPC) each year.


The OHRAB offers a grant award to smaller archival institutions every year, and the money is intended to be used for preservation projects related to the history of Ohio. For this grant, a total of 31 applications were received, and the monetary requests of these 31 grants totaled more than three times as much money as the NHPRC had to offer.


Ashland University, ranked in the top 200 colleges and universities in U.S. News and World Report’s National Universities category for 2012, is a mid-sized, private university conveniently located a short distance from Akron, Cleveland and Columbus, Ohio. Ashland University ( values the individual student and offers a unique educational experience that combines the challenge of strong, applied academic programs with a faculty and staff who build nurturing relationships with their students.